Member Protection Policy

Purpose of Policy

Cheltenham Youth Club is committed to providing a safe and welcoming environment for all members, participants and visitors free of discrimination and harassment (sexual or otherwise), where individuals are treated with respect and dignity. The club will not tolerate discriminatory or harassment behaviour under any circumstances and will take disciplinary action against anyone who breaches this policy. The club is committed to ensuring that the safety, welfare and wellbeing of children are maintained at all times during their participation in activities run by Cheltenham Youth Club and its member bodies. Accordingly, any person involved in the instruction, management or coaching of any member under the age of 18 years must once 18 years of age apply and receive a Working with Children’s Check and may be asked to undergo other screening procedures.

Policy Coverage

This policy applies to all members, employees, officers, administrators, volunteers, coaches, judges, spectators, athletes and officials within Cheltenham Youth Club.

Discrimination – Treating an individual unfairly on the basis of various attributes or personal characteristics in key areas of public life. Can include indirect discrimination, when a member imposes a requirement, condition or practice that is the same for everyone, but which has an unequal or disproportionate effect or result on particular groups.

Harassment – Generally defined as unwelcome verbal or written comments, conduct, or gestures directed toward an individual or group of individuals that the harasser knows, or should reasonable be expected to know, is insulting, intimidating, humiliating, malicious, degrading or offensive. Sexual harassment is behaviour that has a sexual element, which is unwelcome and could reasonable be expected, in the circumstances in which it occurs, to offend, humiliate or intimidate the person or people at who it is directed.

Intimate relations – Relations with another person that become closer than a normal friendship

Victimisation – Refers to subjecting a person, or threatening to subject a person, to any detriment or unfair treatment because that person has or intends to pursue his or her right to make a complaint or support another person in making a complaint against another person.

Child Protection – The protection of children both physically and mentally

Application of Policy

Employees – It is the responsibility of any employee aged 18 and above to apply for and receive a working with children’s check prior commencement of employment at Cheltenham Youth Club.

Coaches – Must take personal responsibility for discouraging any attempts an athlete may initiate in regards to an intimate sexual relationship.
Officers, members, administrators must not employ or engage a person (whether paid or unpaid) to coach or otherwise supervise a child under the age of 18 years with out first obtaining a Working with Children’s Check.

Employees, members, volunteers, athletes, coaches, officers, administrators, judges and officials are required to treat a person equally regardless of attributes associated with that person (eg; race, sex, age etc). The must not engage in any form of harassment, including;

Written, verbal or physical abuse of threats;

Unwelcome physical contact;

The display of offensive materials
Promises of threats in return for sexual favours;
Unwelcome sexual comments, jokes or propositions;
Homophobic comments or behaviours; &
Jokes or comments directed at a person’s body, looks, age, race, disability,
sexuality, marital status or pregnancy

They must not subject any person to victimisation. They are required to make complaints about a breach of the Policy in accordance with Cheltenham Youth Clubs policy breaches and consequences procedures, and comply with the code of behaviours associated with their role within the club.

Policy Breaches and Consequences

Cheltenham Youth Club undertakes to deal with any complaints of a breach of the Member Protection Policy promptly, seriously, sensitively and confidentially. At any stage, it is the prerogative of the Complainant to proceed with, or dissolve, a complaint. The following procedure is to be followed should a breach of this Policy become evident:

Procedural Steps

The breach should be reported to the most senior person at the time (coach, head coach, admin staff)

The breach should be formally reported to the Centre Manage for attention
If required the breach will be brought to committee where a person designated will be empowered to address the breach specifically with the individual reported to have breached the Policy.

Following an approach with the individual, should the behaviour continue, the President and Centre Manage will address the individual concerned (where the individual concerned is neither the President or Centre Manager)
If no resolution is achieve reports are provided to the full Committee determine the appropriate course of action.

Confidentiality and Reporting

The clubs representative(s) responsible for implementing this Policy will keep confidential, as per the Club Privacy Policy, the names and details relating to complaints, unless disclosure is:
Necessary as part of the corrective process; or
Required by law

Complaint Handling Procedure
Complaints should be resolved as soon as possible; should the complaint not be resolved in accordance with the ‘Breaches and Consequences’ Section then the grievance procedure of the Club is to be followed.

Additions and Changes to Policy

Recommended changes to this Policy may be submitted to the Club’s Committee of Management for consideration. The Committee will review the recommendations and have the authority to make changes to this Policy. Should changes be accepted the Policy would be updated, dated and circulated to all members.

In addition, the Club is committed to ensuring all policies are up-to-date, therefore reviews are undertaken annually. The next review date is detailed at the beginning of each policy.